Working remotely, whether or not from dwelling, from a scorching desk, or on the transfer, is the brand new regular – and the brand new regular has thrown up new challenges.
DocSpace from OnlyOffice is a brand new web-based collaboration platform that’s been constructed particularly for the brand new regular. It provides everybody the flexibility to raised give attention to the duties at hand, in addition to securely share concepts with employees, purchasers, freelancers and different collaborators.
It does this in plenty of methods. First, DocSpace helps all frequent file codecs, together with DOCX, OTT, TXT, PPTX and PDF, that means concepts might be sketched out and refined earlier than being added to presentation slides, and ultimate variations of contracts written as DOCXs saved as PDFs, and despatched out to the related events.
Second, there’s an ever-expanding listing of first- and third-party plugins, that means you don’t want to modify to different apps. In addition to assist for in style video-calling platforms reminiscent of Zoom, there are different productiveness instruments reminiscent of OCR, which rapidly combs photographs for textual content and makes it editable, plus speech-to-text and text-to-speech plugins which allow you to kind along with your voice, and have your writing dictated again to you.
Third, as DocSpace is web-based, it’ll work on just about any gadget and any browser. There are devoted apps for Home windows, Mac, and in style Linux distros together with Debian and Ubuntu, which let you edit paperwork offline as nicely.
Lastly, and most significantly, DocSpace permits group leaders to handle initiatives utilizing ‘Rooms’.
DocSpace Rooms
Rooms are DocSpace’s not-so-secret sauce. In a Room, you’ve got management over who can entry and edit what, permitting the completely different parts of your organisation to give attention to getting issues carried out, and also you oversight of all the things.
Delicate paperwork containing end-of-year figures and contracts awaiting signatures might be saved in Non-public Rooms and solely individuals who must see them might be given entry. Information created and saved inside Non-public Rooms are routinely end-to-end encrypted and may’t be copied or shared outdoors of a Room – customers can obtain and decrypt information on their machines as and when they’re able to be shared with exterior third events.
Right here’s an instance of how DocSpace can streamline productiveness.
Your organisation has pitched a possible consumer and desires to kick off with an inner brainstorming session.
Utilizing DocSpace, the group chief, as a Room Admin, creates a collaboration room. The group chief opens a recent Phrase doc inside the Room, and installs the Zoom plugin. The Speech Enter plugin can be put in right here, permitting employees members to dictate massive sections of textual content.
As soon as arrange, the group chief then invitations to the Room the related division heads, who all have Editor privileges, and line managers, who’re all given Viewer standing. Which means that video and voice chat can occur in actual time whereas members can contribute concepts in textual content, all by one app.
With duties delegated, the group chief creates separate Customized Rooms for all divisions, and provides every line supervisor Energy Person standing, that means that they’ll verify the work of their groups towards what was agreed upon within the preliminary assembly and make modifications, feeding again to the group chief. Solely Admins have the flexibility to create new Rooms.
As soon as the preliminary work is full, the group chief creates a presentation deck for the consumer and creates a Non-public Room. A video name through Telegram, the consumer’s most popular platform, is to happen, so the group chief rapidly installs the Telegram plugin on DocSpace.
The consumer is happy, and desires the work to start. Contracts are emailed over in PDF format, which the group chief then uploads to a separate Non-public Room. Changing these to Phrase paperwork, permitting for digital signatures to be added, the group chief invitations the related events to signal. The contracts are then transformed again to PDFs, and returned to the consumer.
As soon as the work is accomplished, your organization can again up the work to make use of as a future case examine. The group chief makes use of the Backup software to attach your organization’s Dropbox account, and securely backs up the entire related Rooms for future evaluate. The Rooms are then deleted from the DocSpace, as they’re not wanted.
Discover out extra
You may see how DocSpace can simplify the collaboration course of, however to actually get an thought of the way it can work for your enterprise, you may join a free Begin Up account proper now.
This model of DocSpace permits for one Admin, two Energy Customers and as much as 12 Rooms, with limitless customers and 2GB of storage for information.
For those who want extra, the Enterprise model of DocSpace prices US$15 per admin, and permits for a vast variety of customers and rooms, provides you 100GB of storage.
To search out out extra about DocSpace, go to the OnlyOffice web site.